Tenant Improvement Project Checklist for Tenants
Understand Lease Terms:
Review the lease agreement to understand the landlord’s obligations regarding tenant improvements.
Identify any restrictions, requirements, or allowances related to alterations or improvements to the leased space.
Define Project Requirements:
Clearly define the scope of the tenant improvement project, including desired upgrades, renovations, or modifications.
Determine specific needs and preferences to ensure the improvements align with the tenant’s business operations and objectives.
Communicate with Landlord:
Initiate discussions with the landlord to seek approval for proposed improvements and clarify responsibilities.
Obtain written consent or approval from the landlord for the planned alterations, as required by the lease agreement.
Establish Budget and Financing:
Determine a realistic budget for the tenant improvement project, considering both upfront costs and long-term benefits.
Explore financing options, including tenant improvement allowances provided by the landlord or external funding sources, if needed.
Engage Professional Assistance:
Hire qualified architects, designers, contractors, and other professionals to assist with the planning and execution of the improvement project.
Obtain multiple bids or proposals from reputable service providers to ensure competitive pricing and quality.
Obtain Necessary Permits and Approvals:
Determine the permits and approvals required for the planned improvements, such as building permits, zoning variances, or architectural review board approvals.
Coordinate with the landlord and local authorities to obtain necessary permits in a timely manner.
Develop Project Timeline:
Create a detailed timeline for the improvement project, outlining key milestones, deadlines, and dependencies.
Coordinate with contractors and service providers to establish realistic timelines for each phase of the project.
Coordinate with Building Management:
Inform building management or property managers of the planned improvement project and seek guidance on logistical considerations, such as access to common areas, parking, and utilities.
Comply with building rules and regulations, including noise restrictions, hours of operation, and waste disposal guidelines.
Ensure Compliance and Safety:
Prioritize safety measures to protect occupants, workers, and visitors during construction activities.
Ensure compliance with Occupational Safety and Health Administration (OSHA) regulations, building codes, and environmental requirements.
Monitor Progress and Quality:
Regularly monitor the progress of the improvement project to ensure adherence to the agreed-upon schedule, budget, and quality standards.
Address any issues or concerns promptly to avoid delays or cost overruns.
Review Final Deliverables:
Conduct a thorough inspection of the completed improvements to ensure they meet expectations and specifications.
Document any deficiencies or punch list items that require rectification before final acceptance.
Prepare for Occupancy:
Coordinate with contractors and service providers to finalize any remaining tasks and prepare the space for occupancy.
Plan for furniture installation, equipment setup, and other logistics to transition smoothly into the improved space.

Share this link via
Or copy link